Secretary - Part-time (10-12 hours per month +)

Part-time
Dunedin, Otago

#5254

Role Overview:

Experienced and proficient Secretary required for part-time hours – 10-12 hours per month, with additional hours required to prepare an Annual Report. This role could potentially be worked in addition to another role.

We are seeking a dedicated and detail-oriented Secretary to support the governance and administrative functions of a Professional Guild. This role is pivotal in ensuring the smooth operation of the committee and compliance with registered charity obligations.

Key Responsibilities:

  • Meeting Coordination: Organise and prepare for monthly committee meetings, typically held at 7:30 am, with flexibility for online attendance
  • Documentation: Draft, distribute, and maintain accurate records of meeting agendas, minutes, and action items
  • Compliance: Ensure adherence to the organisation's rules, charitable obligations, and relevant legal requirements
  • Liaison: Act as the primary point of contact between the Chair, committee members, and external stakeholders, facilitating effective communication and information flow
  • Reporting: Assist in the preparation and submission of the Annual Report and other necessary documentation

What we’re looking for:

  • Proven experience in a governance or administrative role, preferably within a charitable or healthcare organisation
  • Strong understanding of committee operations and compliance requirements
  • Excellent organisational and communication skills
  • Proficiency in document management and virtual meeting platforms
  • Ability to work independently and maintain confidentiality

Remuneration: NZD $40–$50 per hour (commensurate with experience)

 

Does this sound like you?

Apply today with your CV and cover letter. You must be eligible to work in New Zealand. Ministry of Justice (MOJ) check and computer skills testing required.

Recruitment Consultant: Leanne Gardner-Hall