Senior Administration Manager

Permanent, full time
Dunedin, Otago

#5445

We are seeking an experienced Senior Administration Manager to join a well-established mortgage investment company based in modern offices in Dunedin’s CBD.

This is a key operational role within a small, high-performing team, responsible for overseeing trust accounting, investor administration, mortgage / loan administration and regulatory compliance within a Financial Markets Conduct Act (FMCA) registered scheme.

This is a permanent, full-time, in-office position.

 

The Role

You will take ownership of the day-to-day administration and compliance functions of the business, including:

Trust Accounting & Financial Management

  • Reconciling and managing the Trust Account
  • Ensuring accurate and timely quarterly investor payments
  • IRD filing

Compliance & Regulatory

  • Managing Anti-Money Laundering (AML) compliance and reporting
  • Ensuring adherence to Financial Markets Conduct Act requirements
  • Coordinating audits and responding to auditor queries

Investor & Loan Administration

  • Preparing loan and investor documentation
  • Producing quarterly investor statements

Governance Support

  • Coordinating Board meetings, including agendas and minutes

 

Skills & Experience

To be successful in this role, you will bring:

  • Proven experience managing Trust Accounts (essential)
  • Strong understanding of NZ financial services compliance (including AML)
  • Advanced Excel and spreadsheeting capability
  • High level of accuracy and numeracy
  • Experience with Xero (or similar accounting software)
  • Experience with Finpower (preferred)
  • Strong organisational skills and ability to work independently

 

About You

You are a self-starter who thrives in a small office environment, with the ability to take full ownership of your responsibilities.

This role may suit someone with a background in:

  • Financial services, or
  • Legal or trust administration

Benefits:

  • Very attractive remuneration
  • Work in modern offices in the CBD
  • Small team environment

 

How to Apply

Please submit your CV and a brief cover letter.

Applicants must have unrestricted New Zealand work rights.